Looking for a fractional CFO in San Antonio usually follows a particular afternoon. The profit and loss says the business had a good quarter, and the checking account does not agree. Steven Palmieri, a Tax CFO, built this part of the practice for owners in exactly that spot, where the work is done and the money is on its way.
A fractional CFO is a measured share of a senior finance person's week. You get the experience of someone who has read many sets of books, a few hours at a time, without taking on a full-time salary. The job is to see where your money is, when it should land and what to do while it travels.
The month starts with a close. Your bank, cards and loans are tied to the books, the way the IRS says every business should do each month. If something does not match, we run it down before anything else is built.
Next comes the list of who owes you. We look at each large customer, how many days they usually take and what is still open. The result is a plain picture of the gap between earning and collecting, in dollars and in days. Most owners have never seen it written on one page, and seeing it changes the questions they ask next.
Then we measure the cash gap. A forward view shows what has to go out before the next big payment arrives. If the gap is going to be wide, you hear about it while there is still time to arrange a credit line, change the terms on new work or hold a purchase back. And because tax follows the books and not the bank, the taxes go into the same plan. Estimates and the accounting method are chosen with the wait in view.
An owner who sells to a hospital system, a prime contractor or a government agency will not change how those customers pay. What the owner can change is how well the business is prepared for it. A bookkeeper records the invoice, and that is a real job that deserves doing well. A fractional CFO asks what happens to payroll in the weeks before that invoice is paid, and has an answer ready.
The same goes for a visitor business with a strong season. A seasonal year puts cash in a few months and spreads costs over twelve. The plan turns that into a calendar, so the strong months are counted and the slow ones are covered. The page on profit on paper and cash in the mail goes further into how the gap works.
Sales tax, the franchise report, property renditions and payroll filings do not care how long a customer takes to pay you. Each one goes on the same calendar as the money you are waiting for, so a tax payment does not collide with an unpaid invoice without warning. The full list for a San Antonio business is on the page about the taxes a San Antonio business plans cash around.
The Comptroller runs one of its thirteen walk-in offices in San Antonio. Most of what used to require a trip there now happens online, and we handle it with you.
Our practice sits in Dallas, nowhere near your block, and we would never suggest otherwise. Because we are all Texans, the state's calendar is shared ground. Meetings with San Antonio owners happen on video, the books are held in one shared file, and a scheduling link sets the day. How a month runs is laid out on its own page.
We would rather say this now than on the call. If your contract requires a government accounting system review, that is specialist work and we will point you to someone who does it. If a surety or a bond company asks for a signed report on your statements, a licensed firm does that part. Owners with no books yet start with a first closed month, and we can begin that together.
Tell us who owes you and we will show you the gap, on a free Second Look call. The visit is free, with no paperwork attached. Short answers to the usual worries are on the questions page.
You will be talking to the Steven Palmieri practice.